Privacy Policy

Effective Date: February 24, 2026

Chaos To Intention, LLC (“we,” “us,” or “our”) operates the Chaos To Intention application (“CTI,” “the Service”) accessible at my.chaostointention.com. This Privacy Policy describes how we collect, use, and protect your information when you use our Service.

By creating an account or using CTI, you agree to the collection and use of information as described in this policy.

1. Information We Collect

Account Information

When you create an account, we collect:

Email address — used for authentication, account recovery, and service communications
Password — stored in hashed form by our authentication provider (Firebase Authentication); we never have access to your plaintext password
Display name — optional, used to personalize your experience

Content You Create

When you use CTI, you create and store:

Tasks, notes, and their descriptions
Contexts (people, places, and things)
Projects
Areas and domains (your organizational taxonomy)

This content is created by you and stored to provide the Service. We do not access, review, or use your content for any purpose other than delivering the Service to you.

Google Calendar Data

If you choose to connect a Google Calendar account, we access your calendar data in read-only mode. We collect:

Calendar names and identifiers
Event titles, descriptions, dates, times, and locations

We do not modify, delete, or write any data to your Google Calendar. Calendar data is synced to your account within CTI to display alongside your tasks.

You can disconnect your Google Calendar integration at any time from within the app, which stops all future syncing.

Automatically Collected Information

We store the following in your browser’s local storage to preserve your preferences between sessions:

Navigation state and UI settings (e.g., which sidebar sections are expanded)
Display preferences (e.g., color theme, filter selections)
Editor state (e.g., undo/redo history)

This data is stored only in your browser, is never transmitted to our servers, and is automatically cleared when you sign out.

We do not use cookies for tracking or advertising. We do not use any analytics, tracking pixels, or third-party advertising services.

2. How We Use Your Information

We use the information we collect to:

Provide the Service — store and display your tasks, calendar events, and organizational structure
Authenticate your account — verify your identity when you sign in
Sync calendar data — retrieve your Google Calendar events on a regular schedule when you have connected an integration
Provide AI-assisted features — classify and organize your calendar events using artificial intelligence (see Section 3)
Communicate with you — send password reset emails, account verification emails, and essential service notifications
Send product updates — with your consent, send newsletters, feature announcements, or other marketing communications

You may opt out of marketing communications at any time by using the unsubscribe link in any marketing email or by contacting us at [email protected]. Opting out of marketing emails does not affect transactional emails (e.g., password resets).

We do not sell, rent, or share your personal information with third parties for their marketing purposes.

3. AI-Assisted Features

CTI uses artificial intelligence to help organize your calendar events. When you use AI-assisted features, the following data may be sent to our AI provider (Anthropic) for processing:

Calendar event titles and descriptions
Your organizational taxonomy (area names, context tags, project names)

This data is sent to Anthropic’s API solely for real-time classification and entity matching. Anthropic does not retain your data for model training. Processing occurs through our secure server-side infrastructure (Google Cloud Functions); no data is sent directly from your browser to Anthropic.

AI features are an integral part of the Service. By using CTI, you consent to this processing.

4. Third-Party Services

We use the following third-party services to operate CTI:

Service	Provider	Purpose	Data Shared
Firebase Authentication	Google	User sign-in and account management	Email, password (hashed)
Firebase Realtime Database	Google	Task and note storage	Your tasks and notes
Cloud Firestore	Google	Contexts, projects, calendar events, settings	Your organizational data
Google Calendar API	Google	Read-only calendar sync	OAuth tokens (server-side only)
Anthropic API	Anthropic	AI classification and entity matching	Event text, taxonomy names
Google Cloud Functions	Google	Secure server-side processing	Intermediary for API calls

Each provider operates under their own privacy policies and terms of service. We encourage you to review:

When we introduce paid subscriptions in the future, payment processing will be handled by Stripe. Stripe will collect and process your payment information (such as credit card number and billing address) directly. We will not store your full payment details on our servers. Stripe’s data handling is governed by the Stripe Privacy Policy. This section will be updated with additional detail when paid plans become available.

5. Data Storage and Security

Your data is stored on Google’s Firebase infrastructure located in the United States. All data is transmitted over HTTPS (encrypted in transit). Firebase provides encryption at rest for stored data.

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your data for as long as your account is active. Specific retention details:

Account data — retained until you request account deletion
Tasks, contexts, and projects — retained until you delete them individually or request account deletion
Google Calendar data — retained until you disconnect your integration or request account deletion
Browser local storage — automatically cleared when you sign out

7. Your Rights

You have the right to:

Access your data — all your data is visible to you within the app
Correct your data — you can edit any content you have created
Delete your data — you can delete individual tasks, contexts, projects, and calendar events within the app
Delete your account — contact us at [email protected] to request complete account deletion, including all associated data. We will process your request within 30 days.
Disconnect integrations — you can disconnect your Google Calendar integration at any time from within the app
Opt out of marketing — you can unsubscribe from marketing communications at any time

8. Children’s Privacy

CTI is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete that information.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the “Effective Date” above. Your continued use of the Service after changes are posted constitutes your acceptance of the revised policy.

10. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

Chaos To Intention, LLC Email: [email protected]

Last updated: February 24, 2026